Have you ever written an email that you immediately regretted and wished you could retrieve from cyberspace before it reached its intended recipients? Have we not all? The good news is that it is possible.
You can undo a sent email in both Gmail and Outlook, but only if you’ve enabled the feature beforehand. When “Undo Send” is activated, there is a limited window of time before the sent message is sent during which it can be canceled. The “Undo Send” function does not actually recover your email from the recipient’s inbox; rather, it only postpones the sending process so that you might change your mind before the message is actually sent.
It’s possible to send and delete emails using Gmail.
Whether you’re using a computer, smartphone, or tablet, you can use Gmail to compose, send, and delete emails.
How To Send An Email with Gmail?
- On your PC, go to Gmail.
- Select Compose on the far left side.
- Those who should receive the message can be added in the “To” section. You can also add recipients:
- To whomever, you put in the “CC” and “BCC” areas.
- When composing a message, including the contact’s name in the text box after the “+ sign” or “@mention.”
- Embellish with a subject.
- Put your message in writing.
- Select the Send button at the page’s bottom.
- Click To: to add contacts individually or to pre-made labeled groups.
Confidential Mode Message Sending
Make sure you can use Gmail’s confidential mode by contacting your system administrator if you use it with a work or school account.
- To access your Gmail account, please use a computer.
- Select the Write tab.
- Click the button labeled “Turn on confidential mode” in the window’s lower right corner. Switch to private mode.
- A helpful hint is to scroll to the bottom of the email and select Edit if you have already activated the confidential mode.
- Add a time limit and a security code. Both the message body and any attachments will be affected by these preferences.
- If you select “No SMS passcode,” those who have the Gmail app on their phones won’t need a code to access the message. A passcode will be emailed to those who don’t use Gmail.
- When the option to send a passcode through text message (SMS) is selected, the recipient(s) will get a code via SMS. Don’t forget to replace your personal phone number with the recipient!
Select “Save” to store the changes.
Delete An Email You Just Sent In Gmail.
The “Undo Send” function in Gmail is always enabled, but you can change the default timeout of five seconds (too low, IMHO) to a maximum of thirty. My timer is set to 10 seconds; set yours to whatever works best for you.
To set timeframe:
- Select the General tab from the list of options presented when you go to the Gmail settings (cogwheel) > See all settings >.
- Here, select the option to “Undo Send.”
- Select a “Send cancellation period” of 5, 10, 20, or 30 seconds, as needed.
- You can undo sending an email by clicking the “Undo” button located in the “Message Sent” section. If you close and reopen the email you just sent, it will be preserved in your “Drafts” folder.
The “Undo Send” function is available in the mobile Gmail app for both Android and iOS. To cancel, just hit the “Cancel” button at the very bottom of the screen.
It may be time to switch to Gmail if your current email service doesn’t allow you to delete messages (which is absolutely free)